Project Manager - Executive Assistant (Investment Sales Team)

Company: CBRE
Location: Irvine
Posted on: May 1, 2025

Job Description:

Project Manager - Executive Assistant (Investment Sales Team)

Job ID

216270

Posted

17-Apr-2025

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Data Centers, Sales Support

Location(s)

Irvine - California - United States of America, Laguna Beach - California - United States of America, Los Angeles - California - United States of America, Newport Beach - California - United States of America, San Diego - California - United States of America

As a CBRE Project Manager - Executive Assistant for an Investment Sales Team, you will support high-level executives and lead projects to ensure the smooth operation of the team. This role combines exceptional organizational skills, project management, critical thinking, and strong communication abilities to enhance team efficiency and accountability.

This job is part of the Brokerage job function. They are responsible for the buying, selling commercial properties on behalf of clients.

What You'll Do:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

- Prioritize tasks, lead multiple projects, and maintain a high level of organization: Client events, team meetings, coordinating client meetings/roadshows, organizing new team members onboarding, rolling out new processes and procedures to ensure efficiency

- Supervise and coordinate various projects simultaneously, ensuring timely execution and alignment with organizational goals.

- Maintain accurate records of project developments, decisions made, and follow-ups required.

- Assist key executives and team members with email management, client communication, and prioritization of tasks and deadlines.

- Schedule, organize, and lead team meetings, including preparing agendas, taking minutes and following up on action items.

- Identify areas for improvement within team processes and implement strategies to enhance productivity and collaboration.

- Develop project timelines, track progress, and report on the status of various initiatives to executives and team members.

- Allocate resources effectively across projects, ensuring optimal use of personnel and materials.

- Serve as the primary point of contact for internal and external clients, facilitating communication and ensuring clarity on project status.

- Proactively identify potential issues and develop solutions to mitigate risks and resolve challenges.

- Compile summary reports, maps, status updates, and presentations for listing assignments.

- Assist with request for proposals and market information. Evaluate data and prepare real estate reports on historical data, and market comparisons.

- Gather materials necessary for transactions such as listing agreements, commission agreements, leases, and sales agreements.

- Other duties as needed

What You'll Need:

- Bachelor's Degree preferred with up to 3 years of proven experience. In lieu of a degree, a combination of experience and education will be considered.

- Certified Project Manager preferred.

- Experience with calendar management, travel arrangements, and expense reporting.

- Ability to use existing procedures to solve standard problems.

- Experience with analyzing information and standard practices to make judgments.

- In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

- Organizational skills with a strong inquisitive mindset.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Project Manager - Executive Assistant position is $85,000 annually and the maximum salary for the Project Manager - Executive Assistant position is $100,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Keywords: CBRE, San Marcos , Project Manager - Executive Assistant (Investment Sales Team), Executive , Irvine, California