Real Estate Administrative Assistant

Company: Kara Courtney's True North Associates
Location: San Marcos
Posted on: March 13, 2023

Job Description:

As a Real Estate Administrative Assistant, you will play a vital role in supporting the daily operations of a busy real estate office. Your responsibilities will include organizing and maintaining files, assisting with marketing efforts, preparing documents and reports, answering phones and emails, and managing office supplies and equipment.

You will be an integral part of a team that is dedicated to providing the best possible experience for clients, and you will have the opportunity to work with a variety of people, including agents, brokers, and clients.

The ideal candidate will have excellent organizational and communication skills, be detail-oriented, and be able to multitask in a fast-paced environment. Experience in real estate or a related field is preferred, and proficiency in Microsoft Office and other computer programs is a must. If you are a self-starter with a can-do attitude who enjoys working in a collaborative environment, we encourage you to apply today and become part of our team.

Responsibilities:
--- Organize and maintain electronic and physical files, ensuring all documents are accurate and up-to-date
--- Assist with marketing efforts by coordinating social media posts, creating flyers and other promotional materials, and updating website content
--- Prepare documents and reports, including contracts, agreements, and correspondence, using Microsoft Office, zipForms and other software programs
--- Answer phones and emails in a timely and professional manner, forwarding messages and inquiries to appropriate team members as needed and managing communication with leads
--- Manage office supplies and equipment, ensuring that everything is in good working order and that inventory is kept up-to-date
--- Schedule appointments and meetings, and maintain calendars for agents and brokers
--- Assist with coordinating events and other activities, such as open houses and client appreciation events
--- Act as a liaison between agents, brokers, clients, and other team members, ensuring that communication is clear and timely

Qualifications:
--- High school diploma or equivalent; some college coursework preferred
--- 2+ years of experience in an administrative support role in the real estate sales industry
--- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines with experience as a Transaction Coordinator
--- Excellent communication skills, both verbal and written, with a professional demeanor and customer-service mindset
--- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with other software programs commonly used in real estate offices (e.g., CRMs, MLS databases)
--- Ability to work independently and as part of a team, with a positive attitude and willingness to help others
--- Detail-oriented and able to maintain accuracy and confidentiality in a fast-paced environment
--- Flexibility to work occasional evenings or weekends as needed to support special events or client needs

About Company:
Kara Courtney and her team at True North Associates is a top-producing and growing team serving the greater SoCal markets.

Keywords: Kara Courtney's True North Associates, San Marcos , Real Estate Administrative Assistant, Administration, Clerical , San Marcos, California