Project Administrative Assistant
Company: Ultimate Staffing
Location: San Marcos
Posted on: June 24, 2022
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Job Description:
Construction company seeking a driven and personable Project
Administrative Assistant to assist 5-6 project managers with
customer service and administrative based tasks.This is a six month
temp opportunity with the potential to become
permanent.Duties/Responsibilities:--- Support Project Management in
all aspects of project administration including meeting
arrangements,progress tracking, and documentation.--- Complete all
the steps for creating job files and processing subcontracts---
Complete data entry into software programs (Proprietary
subcontractor tracking software, Procore, andSmartbid)--- Create
plan lists, distribute plans to project team, and post plans to
Procore--- Create, distribute, and process meeting notes, plan
change notifications, RFI's, and Submittals--- Collect and assemble
close out documents--- Assist the project management team with
monthly Owner Billings and Lien Releases--- Create reimbursable
invoices & follow up on accounts receivable--- Develop and process
a Notice of CompletionRequired Skills/Abilities:--- Willingness to
work hard--- Desire to be a part of a cohesive team--- Have a basic
understanding of construction administration and construction
terminology--- Excellent verbal and written communication skills---
Excellent interpersonal skills--- Outstanding organizational
skills--- Strong attention to detail--- Excellent time management
skills with a proven ability to meet deadlines--- Ability to
function well in a high-paced and at times, stressful
environment--- Critical thinker and problem solving skillsEducation
and Experience:--- High school diploma preferred--- Proven
experience in an administrative role--- Strong ability in using MS
Office (MS Excel, MS Word, MS Project, and MS PowerPoint)---
Working knowledge of Procore, Smartbid, or similar construction
management software systems
Keywords: Ultimate Staffing, San Marcos , Project Administrative Assistant, Administration, Clerical , San Marcos, California
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