Project Administrative Assistant

Company: Ultimate Staffing
Location: San Marcos
Posted on: June 24, 2022

Job Description:

Construction company seeking a driven and personable Project Administrative Assistant to assist 5-6 project managers with customer service and administrative based tasks.This is a six month temp opportunity with the potential to become permanent.Duties/Responsibilities:--- Support Project Management in all aspects of project administration including meeting arrangements,progress tracking, and documentation.--- Complete all the steps for creating job files and processing subcontracts--- Complete data entry into software programs (Proprietary subcontractor tracking software, Procore, andSmartbid)--- Create plan lists, distribute plans to project team, and post plans to Procore--- Create, distribute, and process meeting notes, plan change notifications, RFI's, and Submittals--- Collect and assemble close out documents--- Assist the project management team with monthly Owner Billings and Lien Releases--- Create reimbursable invoices & follow up on accounts receivable--- Develop and process a Notice of CompletionRequired Skills/Abilities:--- Willingness to work hard--- Desire to be a part of a cohesive team--- Have a basic understanding of construction administration and construction terminology--- Excellent verbal and written communication skills--- Excellent interpersonal skills--- Outstanding organizational skills--- Strong attention to detail--- Excellent time management skills with a proven ability to meet deadlines--- Ability to function well in a high-paced and at times, stressful environment--- Critical thinker and problem solving skillsEducation and Experience:--- High school diploma preferred--- Proven experience in an administrative role--- Strong ability in using MS Office (MS Excel, MS Word, MS Project, and MS PowerPoint)--- Working knowledge of Procore, Smartbid, or similar construction management software systems

Keywords: Ultimate Staffing, San Marcos , Project Administrative Assistant, Administration, Clerical , San Marcos, California