Project Administrative Assistant

Company: Ultimate Staffing
Location: San Marcos
Posted on: June 15, 2022

Job Description:

Construction company seeking a driven and personable Project Administrative Assistant to assist 5-6 project managers with customer service and administrative based tasks.
This is a six month temp opportunity with the potential to become permanent.
Duties/Responsibilities:? Support Project Management in all aspects of project administration including meeting arrangements,progress tracking, and documentation.? Complete all the steps for creating job files and processing subcontracts? Complete data entry into software programs (Proprietary subcontractor tracking software, Procore, andSmartbid)? Create plan lists, distribute plans to project team, and post plans to Procore? Create, distribute, and process meeting notes, plan change notifications, RFI's, and Submittals? Collect and assemble close out documents? Assist the project management team with monthly Owner Billings and Lien Releases? Create reimbursable invoices & follow up on accounts receivable? Develop and process a Notice of Completion
Required Skills/Abilities:? Willingness to work hard? Desire to be a part of a cohesive team? Have a basic understanding of construction administration and construction terminology? Excellent verbal and written communication skills? Excellent interpersonal skills? Outstanding organizational skills? Strong attention to detail? Excellent time management skills with a proven ability to meet deadlines? Ability to function well in a high-paced and at times, stressful environment? Critical thinker and problem solving skills
Education and Experience:? High school diploma preferred? Proven experience in an administrative role? Strong ability in using MS Office (MS Excel, MS Word, MS Project, and MS PowerPoint)? Working knowledge of Procore, Smartbid, or similar construction management software systems

Keywords: Ultimate Staffing, San Marcos , Project Administrative Assistant, Administration, Clerical , San Marcos, California